Institutional Repository FAQ

What is the Mines Institututional Repository?

The Mines Institutional Repository is a database designed to store, index, distribute, and preserve the scholarship of faculty, researchers, staff, and students of the School in digital form. 

What are the benefits to a scholar who includes his/her work in an institutional repository?

  • Increased dissemination and impact of your research:  An institutional repository provides high visibility and increased access to your research. The descriptive information about your deposited work will be indexed and crawled by Google and other search engines. 
  • Increased citation of your research:  Research suggests that open access to online articles may increase citation impact by 50-250%, depending on discipline, specialty, and year.
  • Visibility:  Presentation and promotion of your individual and department’s research.
  • Persistence:  An institutional repository provides permanent URLs to your digital research.
  • Preservation:  The Library is committed to preserving your digital content for long term access and use in the Institutionall Repository.
  • Copyright control:  Because control of intellectual property has specific legal implications, every situation is unique. In some cases, you may retain control and ownership of your research and creative works. Even if the work has already been published, many publishers will allow you to deposit it in an institutional repository. 
  • Maintain the scholarly record:  An institutional repository provides the infrastructure to collect, preserve, and manage access to this important part of the School’s scholarly record, thus continuing the long term tradition of archives and libraries.

What is meant by the term “open access?”

When we say that a digital repository provides "open access," we mean that researchers and any other interested parties may view the items included without having to pay to do so. Access is immediate, free, and unrestricted in most cases.

What types of content can be deposited in a digital repository?


  • Pre-prints and other works in progress, peer-reviewed articles, research papers, working papers, technical reports, conference papers
  • Multimedia, videos, teaching materials, learning objects
  • Data sets (scientific, demographic, GPS, etc.) and other ancillary research material
  • Web-based presentations, exhibits, etc.
  • Theses and dissertations
  • Projects and portfolios
  • Awarded research
  • Posters


Why do we need an institutional repository when we can publish in journals?

An institutional repository complements the traditional scholarly communications model by expanding the readership and availability of scholarly research and facilitating the self-archiving of your work. Concentrating and showcasing the work of faculty in an institutional repository also makes it easier to demonstrate the scientific, social, and financial value of the university, which can result in tangible benefits, including funding.

In addition, an institutional repository makes it possible to capture and share those materials that may not, for whatever reason, make it into a journal. This includes many great pieces of unpublished scholarship and artistic endeavor produced at Mines such as conference presentations, working papers, white papers, technical reports, and other examples of “gray” literature.

What about peer review?

Depositing your work in an institutional repository will not impact the peer review process. You could deposit the final, post- peer reviewed article in the repository in compliance with copyright law and publisher policies; or, you could choose to deposit your work in the repository and then submit it for peer review to an open access journal. In both cases, the important functions of peer review will be preserved.

How is depositing my research in an institutional repository different than posting research on my own web site?

  • The Library will maintain your files and make them accessible from a central place.
  • Control over access. An institutional repository allows you to limit who can see various aspects of your work for a given time, if you need to do so.
  • A repository is stable and permanent. Persistent URLs won’t break, move or change in the years ahead.
  • As formats change and develop with the fluidity of technology, the Library will do the work of upgrading the formats of your materials.

What preservation services will an institutional repository provide?

For all content you deposit, the Library will:

  • Maintain a persistent URL and the files/metadata (descriptive information) associated with it.
  • Provide secure storage and backup of materials.
  • Monitor format changes and migrate to succeeding format when necessary and possible.

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Last Updated: 10/26/2016 12:25:26