Room Booking Policies

Eligibility

The Boettcher Room is a popular space in the library that serves multiple functions, including open individual and small group study, library instruction, public talks and concerts, library and museum staff meetings, and more. To ensure that all community needs are equitably served, the Library approves Boettcher Room reservation requests on a selective basis. Approval factors include time of the semester, number of existing bookings on a given day or week, impact of back-to-back bookings, and the nature of the event.

Room reservation requests are considered in the following order of priority:

1. Library instruction sessions and research skills workshops
2. Library and Museum Department meetings (typically two/month)
3. Library-sponsored or co-sponsored events open to the public, including talks, concerts, and more
4. Events sponsored by the Mines community and open to the public

Events intended for limited audiences (closed talks, meetings) are approved on a selective basis only.

The Boettcher Room is not available for reservation by non-Mines affiliated groups or individuals. It is also not available for non-Library instruction purposes, closed group study sessions, or for recurring events.

If the Library is unable to accommodate a reservation request, we will do our best to suggest alternate venues in the library or elsewhere on campus that can meet your group’s needs.

Availability and Terms of Use

We start accepting reservation requests 1 week after each semester’s start date. The Boettcher Room is not available the 1st week of each semester, Review Week, or the week of Midterms and Finals. The Boettcher Room cannot be booked for an entire business day, for regularly scheduled events, or for groups that exceed occupancy.

Reservation forms must be submitted at least 48 hours in advance or at least 1 week in advance if you are providing food and/or require assistance setting up the room. You will receive a confirmation via email when your request is approved or denied. Your reservation will be cancelled if you don’t arrive within 30 minutes of your scheduled reservation.

The Boettcher Room is divided into 2 sections. You may reserve one section or the entire room, depending on your needs. If you’re using one side, then the other side is designated open quiet study space. You may experience noise from other areas as part of library functions. Please do not change settings, hardware configurations, or hookups on the AV equipment. You may adjust furniture and chairs as desired.

Boettcher East

• Seating for 28, with 12 tables and a podium
• Equipment includes projector, sound system, and DVD/VHS player.
• Media packet available for checkout at the Front Desk. Please contact the Library Front Desk prior to your reservation if you want to test your laptop with the media equipment.

Boettcher West

• Seating for 30, with 12 tables
• No in-house A/V available at this time

Food/Beverages

On the reservation form, indicate whether you plan to bring food/beverages. The Library will provide trash containers. You are responsible for clean-up and reporting spills.

The Library’s Book & Brew Coffee Shop provides a large variety of drinks and pre-packaged snacks. Please contact Dinae Baker at least 24 hours in advance of your event at dinaebaker@mines.edu or 303-384-2369.

Questions/Cancellation

Please contact libcirc@mines.edu or 303-273-3022 with any questions, cancellation requests, or about changes to your event.

Study Rooms are for Colorado School of Mines community only and are intended for academic related activities.
The Arthur Lakes Library has 15 reservable study rooms: 7 small study rooms (seats 1-2), 3 small Graduate Only student rooms (1-3), 1 large study room (seats 6), and 1 large conference room (seats 14). Most study rooms have a whiteboard and a lab computer with videoconferencing capabilities. Check room descriptions for specific information on equipment and seating in each room.

Guidelines for Use

• Users must use a @mymail.mines.edu or @mines.edu email address.
• Rooms may be reserved up to 3 hours a day.
• Rooms can be booked 30 minutes prior and up to a month in advance.

Keep your email confirmation to provide proof of your booking or to cancel your reservation if no longer needed. We ask that students and groups not make excessive reservations, to the detriment of their fellow students who may also desire to reserve study rooms.

• You forfeit your reservation if you arrive 30 minutes late. All study rooms are first come – first serve if there is no prior reservation.
• Do not leave your items unattended in study rooms. Individuals who find belongings left unattended in the rooms should go to the Front Desk and ask for assistance. Unattended items will be removed and held until close at the Second Floor Front Desk before being sent to the Public Safety’s Lost and Found.
• Food and drink are allowed in all study rooms, but users are expected to clean up after yourself and report any spills/excessive trash to the Front Desk.
• Study rooms are not soundproof, so be courteous to others working in the library. 3rd floor Graduate Study Rooms are located on the Silent Floor and are expected to follow the 3rd floor noise policy.

Large Study Room and Conference Room

Room 220A (2nd Floor Large Study Room) and Room 266 (aka the Fishbowl) are intended for groups and not for individual study. Individual users are encouraged to book smaller study rooms or look for open tables located throughout the library

• The Fishbowl is only available by reservation and can only be reserved after 5pm weekdays and all day on weekends. You will need to stop by the front desk to have staff unlock the door. Large Study Room 220A can be reserved anytime during normal library hours.
• Please do not rearrange furniture or move furniture in or out of the rooms.
• The Fishbowl is not available the 1st week of each semester, Review Week, or the week of Midterms and Finals

Questions?

Users are always expected to conduct themselves in an appropriate manner. Please contact libcirc@mines.edu or 303-273-3022 with any questions or concerns.